Stay Booked, Paid, and Organized — Without the Overwhelm

The tracker built for aesthetics trainers, by the concierge team behind them.

Get the Trainer Concierge Tracker©

You’re amazing in the training room — 

but the backend? 

A mess.

Missed flights. Scrambled emails. Late reimbursements. Reps asking for open dates and you… just scrolling your inbox.

What if one simple system could handle it all and actually save you time, money, and mental energy?

Here’s what you get:

Training Schedule – Track open, booked, and tentative trainings
Travel Log – Flights, hotels, confirmations in one place
Reimbursement Tracker – Know what’s submitted, what’s still owed
BDM Directory – Contact info + notes at your fingertips
Preferences Tab – Airline, hotel, car rental... done
Dashboard – At-a-glance totals for trainings and payments
Getting Started Guide – Plus a walkthrough video so you’re never lost 

Perfect for you if…

  • You’re a solo or lead aesthetics trainer
  • You track trainings in your head or your texts
  • You forget to submit reports on time
  • Your rep is asking for open dates and you can’t find them
  • You want a done-for-you feel without hiring a VA
Get the Trainer Concierge Tracker©

Want Us to Complete Your New Tracker for You?

You’ve got the system,  but if you’re thinking,
“I love this... but I don’t have time to set it up,”
we’ve got you covered.

We'll populate your tracker for you using your:

  • Past & upcoming training dates
  • Travel details
  • Expense + reimbursement info
  • Rep/BDM contacts
  • Preferences (hotel, flight, etc.)

All you have to do?
Send us your info (spreadsheet, email, calendar, screenshots, we’ll work with whatever you’ve got!) 
Choose this upgrade at checkout and we’ll organize it the On The Ball way. 

Get the Trainer Concierge Tracker©

I want to Stay Booked, Paid, and Organized 

 Without the Overwhelm

Get the Trainer Concierge Tracker

Want done for you Services?

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You’ve got the system. But if you’d rather never fill it out again…


Our Trainer Concierge Support handles your travel, scheduling, reports, and BDM communications behind the scenes.

Let us do what we do best so you can do what you do best.

Learn More about our Trainer Concierge Program at 
www.ontheballvirtual.com 

“Working with On The Ball Virtual Assistant has been a game-changer for my practice and my role as a national trainer. They’ve significantly increased my efficiency, allowing me to manage my clinic and trainings seamlessly without the hassle of handling travel expenses or administrative burdens. Their support has given me back valuable time with my family and friends while ensuring my business runs smoothly. They collaborate effortlessly with my business development managers, curating trainings and streamlining logistics so I can focus on what I do best. I couldn’t recommend them more!”

J.C. PA-C

Allergan National Trainer

Founder & CEO of On the ball virtual

Brittany Ball

OR nurse turned systems strategist, Injector Support and founder of On The Ball Virtual.

After years in the OR, supporting some of the busiest aesthetics practices and trainers in the country, I saw a huge gap: trainers were incredible at what they do, but overwhelmed by what they had to track behind the scenes.

I created the Trainer Concierge Tracker© based on the exact system my team uses to manage trainings, travel, expenses, and rep communications for our private concierge clients. It's designed to save you time, reclaim your reimbursements, and help you stay in demand without the admin burnout.

If you’re ready to feel supported and organized, you’re in the right place.

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Licensed for individual use only. Unauthorized sharing, reselling, or distribution is prohibited.